Instructions to employees

To prepare your staff to the moving about to take place in your company, be sure to give them those few instructions to appropriately prepare their workstation. 1. All office furniture and boxes must be identified with our labeling system so that movers can put them in the right location. This system will be provided and explained to you by our company. 2. It is important to identify correctly all your company’s items, from the largest to the smallest (e.g. file cabinets, desks, computers, printers, coat racks, plants, water dispensers, frames, etc.) in order to return them to your workstation. 3. Marking of labels must be clear, wide (3cm high) and visible from a distance. 4. Labels and adhesive tape must be removed immediately after moving to avoid any adhesive residue on surfaces. Note that no label should be used on fabric and leather surfaces (ex: sofas, chairs, love seats, etc.) The person in charge will indicate which elements should be coded and the procedure to do so. See appendix for illustration. 5. You must notify your moving company of any furniture with marble or glass on top – or made entirely of marble or glass. These items need special care and handling. 6. Protecting glass tops should be left on desks and each one identified with the same number as desk. 7. Remove everything from drawers (e.g. desks, tables, chests) and empty file cabinets drawers, bookcases, cabinets and displays. 8. It is important that no key remains in file cabinets and desks locks. Keys must be fixes inside a drawer using adhesive tape. 9. Bookcase shelves must be removed, taped together and placed in the bottom of bookcase. As for hangers and pins, it is suggested that you put them in a box to find them easily after moving. 10. Partitions should be free of any objects such as notes, paper clips, hangers, pins, posters, etc. 11. Frames, pictures and lithographs must be labeled individually. Smaller frames should be grouped and attached together or packed in specific boxes and labeled as well. 12. Computers, printers, keyboards, screens and other office equipment must be labeled separately the same way as other items to be moved. Calculators, connection cables and dust covers will be put in moving boxes or in plastics computer bags provided by us. Light bulb will also be packed individually. 13. It is important that you unplug computers, keyboards, screens, printers and fax machines and prepare it to be moved by removing dry ink cartridges. Wires and cables will be placed in computer bags clearly identified with the workstation number. It is essential to backup all your data before moving. 14. Pets, hazardous wastes, corrosive, explosive or flammable materials are not allowed in our moving trucks. 15. Liquid and powder containers (bottles or boxes) must be closed hermetically, to avoid any accident or damage. In case of damage, Déménagement La Capitale cannot be held responsible. 16. After moving, each employee is responsible to remove the labels on his or her own furniture and computer equipment. 17. Plastic bins should be cleaned and free of labels. Please gather and keep ready for the moving company to pick them up in the next few days. 18. Before filling your furniture, make sure it is level. 19. For further information, do not hesitate to contact Déménagement La Capitale.

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Tips and tricks

DLC wants to help make your move a success. Here are a few tips and tricks to achieve this goal! If you pack your own goods yourself, you will probably be able to buy boxes and paper of packing of your mover. Move your valuables articles, such as jewellery, stocks, bonds, stamps or coins collections and fragile porcelain, pictures and paintings by yourself. Use two inch moving tape to close your boxes.If you can, empty your basement and bring the articles to the ground floor. You will save time and money. If you decide to pack on your own, pay extra attention to packing. Indeed, packing is the key to a successful move: mispacked items are at risk and can be damaged. Get sufficient quantities of packing materials and pack your items a little everyday: this way you won’t feel overwhelmed.Pack items room by room: unpacking will be easier. Choose new boxes as they are stronger and won’t collapse. Protect the bottom of your boxes with a blanket, cloth or sheet. Protect delicate items and dishware with bubble wrap or with paper towels: pack them individually. Use boxes specially made for dishware or clothing on hangers (wardrobes). Fill all empty space with cloth or newspaper: the contents of the box will be more stable. Place light items in larger boxes. Remove drawers from dressers. Use 5cm wide adhesive tape for the boxes’ openings and edges. Draw a right side up arrow on the side of the boxes. Identify your boxes with colors or numbers. Mark the content of each box and note its number on a sheet of paper. This inventory list will facilitate the placing and unpacking of the boxes. Use blankets, sheets, carpets or a sleeping bag to protect your wall hangings, mirrors and long objects that do not fit into a box. Tighten with twine and mark “FRAGILE”. Pack objects such as lamps and lampshades with bubble wrap and adhesive tape; do not use newspaper which might dirty your items.If you can, trust the packing to your mover, he is an expert!

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Moving the kids

DLC keeps the well-being of your family and children deep at heart. To avoid upsetting your children with the relocation, here is a list of suggestions to help them adapt to the idea. Prior to the big day Advising our children ahead of time will give them time to get used to the idea. Giving them time to adjust will make it easier on them. Relocation can be confusing and stressful for us, so imagine in the mind of a child! If possible, go visit the house with the children! Show them their future room to allow their imagination to go wild. If visiting the home is not a possibility, show them pictures. If the child is very young, read them stories, or show them illustrated books of stories that revolve around the theme of relocation. Such books are easily available at bookstores and libraries. Involve them in the process of decorating their future room. New wall colour, bedspreads or small decorative objects of their own choosing can make the entire process something fun. Hold a garage sale with discarded toys. If your child is old enough, they can be put in charge of the sales and the fruit of their labour can be used to replenish their toy box! Prepare a small farewell party with some friends. Whether at home or at a local restaurant, it is the perfect opportunity to get the faces of all their friends on film and create a scrapbook. To increase their pleasure, provide your child a disposable camera. Your child might turn into a little reporter by the moving day. offer them a phone book with the image of their favourite character; their friends will be able to register their phone number, address and email address (many children have one!) Sign them up for fun activities. Check the leisure activities available in your municipality or district that will welcome you shortly. Hold a small family council. Review the game plan for days prior to the move and the actual move day. Assign roles and tasks for everyone. This is also a good moment to reassure them and answer any questions that may arise. Should the children be present the day of the move? We believe it to be preferable the child be present for a portion of the day so that they may live the transition with you. Younger children (infants and toddlers) should be left with a reliable person in order to preserve their habitual routine as best as possible. Perhaps you can organize an empty room or a small area where they can have fun, away from the ruckus. Prepare a “magic box” with their favourite toys, plush animal, and illustrated books . Even those slightly older will appreciate having some familiar objects at their disposal. Have a lunch with some of his favourite snacks. Have juice, water, fruits and other snacks at hand. Organize the new room quickly. Having their bed, furniture and fresh linens ready will add comfort for children. Once installed Help them make new friends. Go around the neighbourhood on the lookout for children their age. Why not have a welcome party? A small barbecue with new friends and neighbours will make the task of meeting new people easier. If your child is old enough to use the internet, have them contact their friends and share the photos taken during the move! We hope you have a great move with your family!

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